[NOTE: This blog is the narrative statement in a formal complaint about Open Meeting Act (OMA) violations by the City of Las Cruces to the New Mexico Attorney General Raúl Torrez. It is not an easy read; it is a detailed statement of alleged violations of Las Cruces city ordinances or New Mexico state laws. In previous blogs, I have criticized City Council’s unwillingness to address major problems and considered incompetence and corruption as contributing factors to these problems. By contrast, these violations indicate City Council’s willingness not only to violate city ordinances and state laws, but also to deceive the public in its representation of the purpose and duties of the Public Safety Select Committee (PSSC) and to shield the violations by secrecy. Worth noting: when I twice asked Mayor Enriquez about the continued existence of the PSSC, he did not reply.]
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This narrative statement accompanies the state form for formal complaints about violations of the Open Meetings Act (OMA) by the City Council of Las Cruces, New Mexico.
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City Council created the Public Safety Select Committee (PSSC) as a committee which met only in closed sessions. The PSSC anticipated Inspection of Public Record Act (IPRA) requests and apparently adopted a strategy to conceal any illegal conduct. PSSC records subsequently disclosed do not reveal decisions made in violation of OMA, but secrecy precludes the discovery of a smoking gun. However, the PSSC violated the city ordinance under which it was chartered, violated the terms of its charter, and violated certain OMA provisions for the conduct of non-public committees. A key duty of the PSSC was to report what it learned or recommended to the full Council, but, since it never did so in meetings and has produced no records indicating such formal reports, it can have done so, if at all, only by communicating with Councilors in ways which would violate OMA, possible my a rolling quorum. Under these circumstances, an investigation into the likelihood that the PSSC violated other and more serious OMA provisions is warranted.
Violations of the City Ordinance. Under the Las Cruces Code of Ordinances; Part I-Charter; Chapter 2-Administration; Article 4-Boards, Commissions and Committees; Division 7-Select Committees; Sec 2-1101-Scope,
(a) Select committees may be established by the mayor or city council to provide the mayor and city council with information and advice on the goals and objectives stated in the city charter or the city's strategic plan. The membership, purpose, duties, and duration of the select committees shall be determined by the mayor or the city council and shall be made available to the public.
(b) If the mayor establishes a select committee, the city council shall be given written notice of the establishment of all select committees. This notice shall include the purpose for the select committee and the names of the members.
(c) The term of the select committee shall not exceed one year or the amount of time necessary to complete the specific established goals and objectives of the committee.
(d) The recommendations of a select committee shall not be binding and are subject to approval of the city council or the city manager in accordance with the city charter.
(e) The city manager may assign appropriate city staff or community members to a select committee for the purpose of providing information, recommendations, or subject-matter expertise. The select committee shall not include more than three members of the city council.
(f) Sections 2-187 through 2-190 are inapplicable to select committee members.
The then-Mayor Ken Miyagashima established the PSSC. Initially, the membership, purpose, duties, but
not the duration of the PSSC were made available to the public on the city’s website
(https://onboard.las-cruces.
Violations of the PSSC Charter. The charter of the PSSC partly paralleled the language of the ordinance and partly detailed its purpose and duties.
The Mayor has established the Public Safety Select Committee with the following membership, purpose, duties and duration:
The Public Safety Select Committee shall be comprised of no more than three City Councilors, the City Manager or their designee, the LCPD Chief of Police, the LCFD Chief, the City Attorney, City staff designated by the City Manager as needed and additional subject matter experts requested by the Committee as needed. The Mayor has determined that council membership will be:
Mayor Miyagishima [later replaced by Eric Enriquez]
Mayor Pro Tem Gandara
Councilor Vasquez [later replaced by Councilor Tessa Abeyta]
The Public Safety Select Committee’s purpose is to improve the overall safety and quality of life of the community by providing recommendations to the City Council on safety initiatives, raising awareness of community safety concerns, and to serve as a mechanism for productive discussion on matters of public safety between the policy making body, individuals serving in the area of public safety and subject matter experts.
The duties of the Public Safety Select Committee shall include but not be limited to the following: (1) provide input, comment, or recommendations on proposed ordinances, programs, or initiatives involving public safety matters within the City; (2) provide recommendations to the City Council on matters of public safety; (3) provide information, recommendations, or assistance in the development and implementation of various existing and future public safety related programs; (4) encourage, collect, and present resident input regarding public safety service levels and priorities; (5) make recommendations concerning related department budgets and budget priorities.
The Public Safety Select Committee shall remain in place for one year and may be renewed annually.
The PSSC did not fully comply with these terms. Membership complied with them. No evidence shows that the PSSC achieved its purpose—impossible without “specific established goals and objectives”—or fulfilled its duties. The city’s responses to IPRA requests for all relevant records through 2023 include no records of information, advice, or recommendations transmitted to city council. Without providing them, the PSSC voided its primary means to “improve overall safety and quality of life” and limited its ability to raise awareness (whose?) of, or have productive discussions (with whom?) about, public safety. The records reveal no effort to “encourage, collect, and present resident input” on anything. In the website space for “contact” with the committee, no official is identified, and no number given. The records reveal no action to formally work beyond one year.
Notably, the duty to provide support for the development or implementation of “existing and future public safety related programs” suggests PSSC’s operational involvement in city operations—a duty beyond the authority of such a committee. Indeed, since the PSSC did not do what it was supposed to do, the question is whether it did what it was not supposed to do.
Violations of the Open Meetings Act. Although PSSC violations of city regulations are not violations of OMA, they reveal a pattern of non-compliance with legal guidance and indicate deceptiveness in the disparity between PSSC statements of purpose and duties, and its actions. Some discussions suggest new policies or imply directions to officials, in violation of OMA. Its closed meetings violate OMA. OMA makes exceptions for closed meetings on certain topics, but few, if any, of them cover PSSC topics. To justify its closed meetings, PSSC’s internal agendas provide a bogus reference to city ordinances (LCMC Chpt. 1, Div. 6, Sec. 2-174, et seq). However, the referenced ordinances do not address closed meetings. Even so, the justification would be limited to and could not extend exceptions allowed by OMA, which takes precedence over local ordinances. Moreover, the PSSC did not announce its meetings or publish its agendas.
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The secrecy surrounding the PSSC for three years raises several questions which suggest OMA violations as an answer. First, why was secrecy necessary if the PSSC were merely gathering information on public issues and formulating recommendations on them for City Council? Second, since three seems to be no evidence of the PSSC forwarding information or recommendations to City Council, what was the PSSC doing if not creating new policies or direction department actions? Third, why did the PSSC not focus on one problem and work to solve it? Third,
One hypothesis for the creation and continuation of the PSSC, largely in secret, is that city council wanted to avoid public discussions of, and decisions on, contentious issues, and chose to divert them to a forum excluding the public for discussions leading to decisions and then to directions to senior city officials for dealing with those issues. In short, City Council wanted to avoid transparency and accountability by “outsourcing” its duties and responsibilities to what became, in effect, a management committee. The necessary secrecy required OMA violations.